🚚 Ordering from Suppliers

Connect ABC Supply, SRS Distribution, or QXO / Beacon to browse their live catalog with your account pricing and order materials for a job — without leaving FieldFuze.

What it unlocks

• Live catalog & pricing scoped to your account and branch.
• Add supplier items to an estimate or change order with + From ABC Supply / + From SRS / + From QXO (shown as + From Supplier when more than one is connected).
• Order materials for the job and track the purchase order's live status and delivery.
• ABC only: Browse ABC Catalog on the Inventory screen to import items into your warehouse.

Connecting each supplier

All three connect under Organization Settings → Integrations.

• ABC Supply — click Connect ABC Supply and sign in; then pick the Ship-To account (search your ABC accounts) and confirm the branch that fills your orders. Both are required to price and order.
• SRS Distribution — enter your SRS account number, prove ownership with an invoice (invoice number + its date or total) or an integration key from your SRS rep, click Verify account, pick your branch, then Connect SRS Distribution.
• QXO / Beacon — click Connect QXO and sign in, then pick your account (it includes its own branch).

Adding supplier items to an estimate

1. On a job's Estimates (or Change Orders) tab, click + From ABC Supply / + From SRS / + From QXO.
2. Search the catalog and add items — live pricing comes back for your account (for SRS, pick the color/size variant on each item).
3. Finish and approve the estimate.

Order materials for the job

Once an estimate or change order with supplier lines is approved, an order button appears.

1. On the estimate/change order, click 🚚 Order materials from ABC / SRS / QXO (N) (N = orderable lines).
2. The order dialog opens with an "Ordering from — confirm before submitting" card (your account, branch, and ship-to). Check it.
3. Pick where it goes — Deliver to job site, Branch pickup (no freight), or Warehouse — and choose the delivery or pickup method.
4. Review the order lines. For ABC you'll see both the estimate's units and the converted order units (e.g. "12 SQ → 36 BD") so nothing converts silently.
5. ABC: optionally enter an Estimated freight amount and toggle Bill to customer — ABC doesn't quote freight before you submit, so this keeps it from being a surprise (actual freight reconciles from the invoice).
6. Set the requested delivery/pickup date and a delivery contact (name + phone). SRS requires a full contact block; QXO requires choosing an active QXO job.
7. Tick the confirm checkbox and Submit order. You'll get the supplier's confirmation number back.

Tracking the order

The purchase order appears on the job's Materials tab with live status:

• ABC: Submitted → Confirmed → Scheduled → … → Delivered (or Picked Up) → Invoiced.
• SRS: Ordered → Processing → En Route → Delivered → Invoiced (with proof-of-delivery).
• QXO: Submitted (with the QXO order confirmation number).